Assistant Director Exams - BUI E-8 Campus

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QUALIFICATION:

• Minimum 16 years of education from HEC recognized University, 18 years qualified will be preferred

EXPERIENCE:

• Candidates having minimum 03 years of relevant experience

SKILLS:

• Good data entry and communication skills. 
• Good proficiency in MS Office. 
• Able to operate Campus Management System and office automation system.
• Thorough knowledge on examinations, admissions and registration rules, regulations and policies.

RESPONSIBILITIES:

The Assistant Director Exams shall be responsible for the following:

• Verification of Transfer of Credit and exemption of courses cases before submission to university for approval.
• Preparation of merit scholarship lists at the end of each semester and submission the same for approval
• Preparation and issuance of memo and notices regarding Financial Assistant & Indigenous scholarships, HEC and other scholarships announce by the University. Make arrangements related to conduct of initial interviews by scholarship committee and forward the list of short-listed candidates to Director Students Affairs.
• Prepare the list of naval wards for naval scholarships and submit to Naval Headquarters through BUHO.
• Preparation of Examination schedule/date sheet in consultation with concerned Student Advisors/Course Coordinators.
• Assist HOE in preparation for the Calendar of the events at Campus level and forward to BUHO.
• Preparation of Invigilators duties roaster as per nomination received through departments
• Supervise all the arrangements related to conduct of Midterm and Final Examinations (i.e preparation of hall-wise seating plan and envelopes, provision of photocopier facilities, safe custody of question papers etc).
• Plan & assist HOE in conduct of Re-take Exam Committee Meeting.
• Submit results to the Head Office as per laid down procedure.
• Liaison with IT Departments of the Campus and Headquarters regarding incorporation of attendance defaulters’ names in the system before final examination. 
• Supervise the arrangements regarding uploading the Examination ID slip on the students’ profile at least 03 days before commencement of examinations
• Supervise the arrangements related to conduct of examination i.e. distribution of sealed question papers, blank answer sheets and requisite stationary items to respective invigilators before commencement of each session.
• Attendance of Invigilators and adjustment of their duties as per requirement before the commencement of each session.
• Supervise the staff for data entry of internal, midterm and final exams marks.  
• Process cases pertaining to unfair means in the examination and issue warning letters to students and their parents.
• To supervise the data entry and record keeping of withdrawal of courses and semester freezing forms 
• Coordinate with CE office at BUHO in all matters pertaining to examinations, issuance of Degrees and Transcripts.
• Record keeping of Minutes of Academic Councils meeting and prepare progress reports as and when require.
• Arrangements for smooth and efficient running/working of the Exams section and timely disposal of cases, letters, memos etc. and maintain proper filling procedure.
• Drafting correspondence related to examinations, academic and students’ affairs
• To look after day-to-day work of the Examination cell as per the instructions issued through Dy Director (Academics) from time to time.
• To look after matters pertaining to ex-students of BIM&CS affiliated with University of Peshawar.
• Assist HOE in conduct of NUMS (MDCAT) and VU exams.
• Scrutiny of time bar waiver, mala fide course registration and restoration of admission cases.